We hope that we provide a service that goes above and beyond your expectations. However if we fail to meet your expectations or you have some other reason to complain then we are keen to hear from you so that we can rectify the issue as soon as possible and learn from your experience.
Making a complaint:
If you have a complaint, please put it in writing, including as much detail as possible.
By email: You can email firstname.lastname@example.org with details of your complaint.
By post: 21 De Montfort Road, Reading, RG1 8DL
What to include:
In order for us to help you the best way we can, we ask that you provide:
- Your name, address, phone number and email address
- What’s gone wrong
- What you would like us to do to resolve the issue
What will happen next:
We treat all complaints fairly and will aim to resolve your complaint as soon as possible. We will keep you updated on the progress of your complaint throughout the process and provide contact information for the staff member dealing with your complaint.
Within 3 working days of receiving your complaint we will write to you to acknowledge receipt of your complaint, enclosing a copy of this procedure.
We will investigate your complaint and will write to you within 15 working days of receiving your complaint with the formal outcome of our investigation and what we’ve done to resolve it.
If, at this stage, you are still not satisfied, you should contact us again to request an internal review. We will escalate your complaint and arrange for a review to take place by a member of our management team.
Within 15 working days of receiving your request for a review, we will write to you confirming our final position on the complaint and what we’ve done to resolve it.
We hope to be able to resolve any complaints internally. However, if we have been unable to resolve your complaint, or have not sent you a final response within 8 weeks, then you are entitled to pursue the matter further with The Property Ombudsman. If you do so, we will respond via the appropriate channels. Please note that if you wish to refer a complaint to the Property Ombudsman you must do so within twelve months of the date of our final review letter.
Details for the Property Ombudsman can be found here:
The Property Ombudsman
43-55 Milford Street
01722 333 306